Bealls Stores Inc

Dear Vendor,

Beall’s has identified your company as a candidate to enter our EDI Store Cross-Dock Certification Program.  There are several operational requirements that must be met in order for your company to realize the benefits of this program.

The Vendor requirements are:

1)     Mark 100% of merchandise with a scan-able UPC bar-code ticket and the retail price.

2)     Make UPC data available to Beall's through the GXS (formerly Inovis) UPC catalog.

3)     Receive an EDI PO and ship to Beall’s DC and mark for Beall's Store - store distribution will be transmitted 7 days prior to the start ship date.

4)     Transmit an EDI Advance Ship Notice (ASN) indicating individual carton content by store.

5)     Label all cartons with a Bealls-certified UCC-128 label that matches the ASN.

6)     Do not under-pack cartons - ideally, each store’s assortment should be contained in the least number of cartons as possible.

The benefits your company will receive are an 80% reduction in Distribution Center throughput, which in turn puts your merchandise on our sales floor faster. This can create higher sales and accelerated reorders.

All of Beall’s vendors who are part of our EDI Store Cross-Dock Program will be assigned a Vendor Certification Rating, which will further reduce throughput time for the most accurate vendor shipments.  Beall’s strongly recommends the “scan and pack” method to create an ASN.  If your ASN does not match the carton contents at the UPC level, an expense offset will be assessed.

If you have questions please call (941) 744-4544.

Sincerely,

Diana Varela

Sr. Manager of EDI/ Merchandise Support

Company Name:_______________________, will comply with the EDI Store Cross-Dock requirements.

We will be able to start EDI setup for required Purchase Order / Advance Ship Notice, by {Date}

Signature:_______________________________________

Print:___________________________________________

Title:___________________________________________

Bealls Stores INC, Beall's Inc

EDI TRADING PARTNER AGREEMENT

________________________________________

(Your Company Name)

________________________________________

(Your Company Address)

________________________________________

(City, State, Zip)

Since the Bealls Stores system for electronic transmission of purchase order information does not permit the inclusion of standard terms and conditions with each Beall’s purchase order, it is necessary that we have written acknowledgment from our vendors that such standard terms and conditions will be applicable to all purchase orders sent electronically.

The key components of this agreement are:

Unless otherwise specified, all EDI orders must be shipped to:

Beall’s Distribution Center

1806   38th Avenue East

Bradenton, Florida 34208

Conform to Beall’s PO terms and conditions.

Beall’s will conduct electronic data interchange of business documents with its vendors as it deems feasible and appropriate. The interchange of any such documents will occur via a third party VAN store and forward mailbox service of Sterling, IBM. Bealls’ will share with its vendors those costs that are directly attributable to the interchange of business documents and will pay only those charges incurred due to the communication and processing of such documents between Beall’s and its third party vendor. Any and all similar costs between the third party and the vendor will be borne entirely by the vendor.

It is the vendors responsibility to monitor duplicate control numbers to avoid double shipments.

Any arrangement other than described above, must receive prior approval form Beall’s Chief Merchandising Officer.

                                                BY:            ________________________________________________

                                                            (Beall’s DVP Merchandise Support)

            ACCEPTED AND AGREED:            ________________________________________________

                                                            (Your Company Name)

DATE: _____________          BY:            ________________________________________________

                                                            (Authorized Signature)

ISA

Transmission Envelope

GS

Functional Group 1

ST

Transaction Set 1

:

SE

ST

Transaction Set 2

:

SE

:

ST

Transaction Set n

:

SE

GE

:

GS

Functional Group 2

:

GE

:

GS

Functional Group n

:

GE

IEA

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

ISA01

I01

Authorization Information Qualifier

Code identifying the type of information in the Authorization Information

00 No authorization information present

M

ID

2/2

ISA02

I02

Authorization Information

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier

   blank

M

AN

10/10

ISA03

I03

Security Information Qualifier

Code identifying the type of information in the Security Information

00 No authorization information present

M

ID

2/2

ISA04

I04

Security Information

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier

   Blank

M

AN

10/10

ISA05

I05

Interchange ID Qualifier

Code indicating the system/method of code structure used to designate the sender ID element being qualified

12 Phone

M

ID

2/2

ISA06

I06

Interchange Sender ID

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

9417472355 Test ID for Beall’s

8137472355 Production ID for Beall’s

M

AN

15/15

ISA07

I07

Interchange ID Qualifier

Code indicating the system/method of code structure used to designate the sender ID element being qualified

M

ID

2/2

ISA08

I08

Interchange Receiver ID

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

UCC Assigned Communication ID

M

AN

15/15

ISA09

I09

Interchange Date

Date of the interchange, YYMMDD

M

DT

6/6

ISA10

I10

Interchange Time

Time of the interchange, HHSS

M

TM

4/4

ISA11

I65

Standard ID

U ANSI X12

M

1/1

ISA12

I11

Interchange Control Version Number

Code specifying the version number of the interchange control segments

00401, 00402, 00403

M

ID

5/5

ISA13

I12

Interchange Control Number

A control number assigned by the interchange sender

M

N0

9/9

ISA14

I13

Acknowledgment Requested

Code indicating sender’s request for an interchange acknowledgment

0 No Acknowledgment Requested

M

ID

1/1

ISA15

I14

Usage Indicator

Code indicating whether data enclosed by this interchange envelope is test or production

T Test Data

P Production Data

M

ID

1/1

ISA16

I15

Sub-element Separator

>

M

1/1

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

GS01

479

Functional Identifier Code

Code identifying a group of application related transaction sets

IN Invoice (810)

PO Purchase Order (850)

PD Product Activity Data (852)

SH Advanced Ship Notice (856)

M

ID

2/2

GS02

142

Application Sender ID

Code identifying party sending transmission

9417472355 Test ID for Beall’s

8137472355 Production ID for Beall’s

M

AN

2/15

GS03

124

Application Receiver ID

Code identifying party receiving transmission

M

AN

2/15

GS04

373

Date

Date expressed as CCYYMMDD

M

DT

8/8

GS05

337

Time

Time expressed in 24 hour clock time: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD

M

TM

4/8

GS06

28

Group Control Number

Assigned number originated and maintained by the sender

M

N0

1/9

GS07

455

Responsible Agency Code

Code identifying the issuer of the standard

X  X12

M

ID

1/2

GS08

480

Version

Code indicating version

004010VICS, 004030VICS

M

AN

1/12

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

GE01

97

Number of Transaction Sets Included

Number of ST segments within the group

M

N0

1/6

GE02

28

Group Control Number

Must be the same number value as is in the GS06 for the group

M

N0

1/9

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

IEA01

I16

Number of Included Functional Groups

Number of GS segments within the group

M

N0

1/5

IEA02

I12

Interchange Control Number

Must be the same number value as is in the ISA13 for the transmission

M

N0

9/9

SEG. ID

NAME

REQ. DES.

MAX USE

LOOP REPEAT

ST

Transaction Set Header

M

1

BEG

Beginning Segment for Purchase Order

M

1

REF

Reference Identification

M

2

FOB

F.O.B. Related Instructions

M

4

LOOP ID – SAC

7

SAC

Service, Promotion, Allowance, or Charge Information

M

>1

ITD

Terms of Sale/Deferred Terms of Sale

M

1

DTM

Date/Time Reference

M

2

TD5

Carrier Details (Routing Sequence/Transit Time)

M

1

LOOP ID – N1

5

N1

Name

O

1

N3

Address Information

O

1

N4

Geographic Location

O

1

LOOP ID – PO1

9999

PO1

Item Identification

M

1

LOOP ID – PO1/CTP

2

CTP

Pricing Information

M

2

LOOP ID – PO1/PID

7

PID

Product/Item Description

M

>1

PO4

Item Physical Details

O

1

SDQ

Destination Quantity

O

8

TC2

Commodity

O

3

LOOP ID – PO1/SLN

60

SLN

Item Identification

O

1

CTT

Transaction Totals

M

1

SE

Transaction Set Trailer

M

1

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

ST01

143

Transaction Set Identifier Code

Code uniquely identifying a Transaction Set

850 Purchase Order

M

ID

3/3

ST02

329

Transaction Set Control Number

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

M

AN

4/9

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

BEG01

353

Transaction Set Purpose Code

Code identifying purpose of transaction set

00 Original

07 Duplicate

M

ID

2/2

BEG02

92

Purchase Order Type Code

Code specifying the type of Purchase Order

BK Blanket Order, for future delivery of a pre-distributed order only

RL Release Order, that will exhaust all units from the Blanket Order

SA Stand-alone Order, for immediate delivery that may be pre/post-distributed

M

ID

2/2

BEG03

324

Purchase Order Number

Identifying number for Purchase Order assigned by Bealls, the original 7 character Purchase Order number that always starts with a zero

M

AN

7/7

BEG04

328

Release Number

Number identifying a release against a Purchase Order previously placed by Bealls.  Since Bealls exhausts all units from the Blanket Order in one Release Order, the value sent in BEG04 is always 1 if the value in the BEG02 is RL

O

AN

1/1

BEG05

373

Date

Date expressed as CCYYMMDD, Bealls original Purchase Order date

M

DT

8/8

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

REF01

128

Reference Identification Qualifier

Code qualifying the Reference Identification

DP Bealls assigned department number

PD Bealls assigned promotion number

M

ID

2/2

REF02

127

Reference Identification

Bealls assigned 3 character numeric department number, or Bealls assigned promotion date formatted as YYMMDD for a Purchase Order that has been ad-dated at the header level only

C

AN

3/6

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

FOB01

146

Shipment Method of Payment

Code identifying payment terms for transportation charges

DF Defined by Bealls and Vendor

PP Prepaid by Vendor

M

ID

2/2

FOB02

309

Location Qualifier

Code identifying type of location

AC City and State, for domestic orders only

FF Freight Forwarder, for import orders only

CA Country of Origin, for import orders only

FA Factory, for import orders only

OR Origin (Shipping Point) , for import orders only

C

ID

2/2

FOB03

352

Description

For domestic orders, Vendor’s City and State shipping point, or the literal SEE GUIDE. 

For import orders, Freight Forwarder, Country of Origin, Factory Name, and/or the Origin Shipping Point in that sequence.

O

AN

1/80

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

SAC01

248

Allowance or Charge Indicator

Code which indicates an allowance or charge for the service specified

A Allowance

N No Allowance or Charge

M

ID

1/1

SAC02

1300

Service, Promotion, Allowance, or Charge Code

Code identifying the service, promotion, allowance, or charge

COOO Defective Allowance

B720 Co-op Allowance

C310 Discount (percent off invoice)

C350 Distribution Allowance

D240 Freight (discount off cost), or Prepaid Freight

E170 Labeling

I000 Testing

C

ID

4/4

SAC03

559

Agency Qualifier Code

Code identifying the agency assigning the code values

VI Voluntary Inter-Industry Commerce Standard (VICS) EDI

C

ID

2/2

SAC04

1301

Agency Service, Promotion, Allowance, or Charge Code

Agency maintained code identifying the service, promotion, allowance, or charge

TC09 Ticketing Service as agreed to by Trading Partners

HA Hanger Service

E170 Labeling

C

AN

1/10

SAC05

610

Amount

Monetary amount

When SAC01 contains code A, then this data element is sent.

O

N2

1/15

SAC06

378

Allowance/Charge Percent Qualifier

Code indicating on what basis allowance or charge percent is calculated

3 Discount

6 Base Price Amount

C

ID

1/1

SAC07

332

Percent

Percent expressed as a percent

The percent is sent with a decimal point only when needed, e.g., 10.5% is sent as 10.5, and 2% is sent as 2

C

R

1/6

SAC12

331

Allowance or Charge Method of Handling Code

Code indicating method of handling for an allowance or charge

02 Off Invoice

05 Charge to be Paid by Vendor

O

ID

2/2

SAC15

352

Description

A free-form description to clarify the related data elements and their content

O

AN

1/80

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

ITD01

336

Terms Type Code

Code identifying type of payment terms

05 Discount Not Applicable

12 10 Days After End of Month

14 Previously agreed upon

M

ID

2/2

ITD02

333

Terms Basis Date Code

Code identifying the beginning of the terms period

3 Invoice Date

15 Receipt of Goods

O

ID

1/2

ITD03

338

Terms Discount Percent

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

The percent is sent with a decimal point only when needed, e.g., 10.5% is sent as 10.5, and 2% is sent as 2

O

R

1/6

ITD07

386

Terms Net Days

Number of days until total invoice amount is due (discount not applicable)

O

N0

1/3

ITD12

373

Description

A free-form description to clarify the related data elements and their content

M

AN

1/80

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

DTM01

374

Date/Time Qualifier

Code specifying type of date

001 Cancel After

010 Requested Ship

M

ID

3/3

DTM02

373

Date

Date expressed as CCYYMMDD, Bealls requested ship / cancel date

C

DT

8/8

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

TD505

387

Routing

Free-form description of the routing

Store Xdock PO-See Guide, or

Simple Casepack PO-See Guide, or

Direct to Store PO-See Guide, or

Bulk PO-See Guide

M

AN

1/35

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

N101

98

Entity Identifier Code

Code identifying an organizational entity, a physical location, property or an individual

AG Agent, for Bealls Imports Inc orders only

BY Buyer, for Bealls Imports Inc orders only

MF Factory, for Bealls Imports Inc orders only

SE Seller, for Bealls Imports Inc orders only

ST Ship to

M

ID

2/3

N102

93

Name

Free-form name

O

AN

3/3

N103

66

Identification Code Qualifier

Code designating the system/method of code structure used for Identification Code (67)

92 Assigned by Buyer, when N101 is ST, or

1 DUNS#, when N101 is SE for Bealls Imports Inc orders only; otherwise, not sent

M

ID

2/2

N104

67

Identification Code

Code identifying a party or other code

050 Bealls DC ID, when N101 is ST, or

Vendor’s DUNS# Bealls for Bealls Imports Inc orders only; otherwise, not sent

M

AN

3/3

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

N301

166

Address Information

M

ID

1/30

N302

166

Address Information

O

ID

1/30

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

N401

19

City Name

M

AN

2/30

N402

156

State or Province Code

O

ID

2/2

N403

116

Postal Code

O

ID

3/15

N404

26

Country Code

M

ID

2/3

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

PO101

350

Assigned Identification

Alphanumeric characters assigned for differentiation within a transaction set

M

AN

1/3

PO102

330

Quantity Ordered

Quantity ordered

M

R

1/15

PO103

355

Unit or Basis for Measurement Code

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA Each

CA Cases when SLN is sent

M

ID

2/2

PO104

212

Unit Price

Cost per unit of product when the SLN is not sent; when the SLN is sent the cost is in the SLN06

C

R

1/17

PO105

639

Basis of Unit Price Code

Code identifying the type of unit price for an item

WE Wholesale price per each when the SLN is not sent

C

ID

2/2

PO106

235

Product/Service ID Qualifier

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

UP UPC (1-5-5-1)

VA Vendor Style Number when SLN is sent

C

ID

2/2

PO107

234

Product/Service ID

UPC or Vendor Style Number

C

AN

1/12

PO108

235

Product/Service ID Qualifier

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

VA Vendor Style Number

C

ID

2/2

PO109

234

Product/Service ID

Vendor Style Number

C

AN

1/12

PO110

235

Product/Service ID Qualifier

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

CB Bealls assigned SKU

C

ID

2/2

PO111

234

Product/Service ID

Bealls assigned SKU

C

AN

1/12

PO112

235

Product/Service ID Qualifier

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

VE Vendor color

C

ID

2/2

PO113

234

Product/Service ID

Vendor color description

C

AN

1/12

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

CTP01

687

Class of Trade Code

Code indicating class of trade

RS Resale

M

ID

2/2

CTP02

236

Price Identifier Code

Code identifying pricing specification

RES Retail price

ALT Multi-price

FCP First cost price

M

ID

3/3

CTP03

212

Unit Price

Retail price per unit in first occurrence of the CTP; Retail price for multiple units; First Cost for Bealls Import orders only

M

R

1/17

CTP04

380

Quantity

Quantity, sent for Retail price only

C

R

1/15

CTP05

C001

Composite Unit of Measurement

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA Each

CA Cases when SLN is sent

C

ID

2/2

CTP11

380

Multiple Price Quantity

Quantity of units for a given price, i.e. 3 for $12.00

C

R

1/15

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

PID01

349

Item Description Type

Code indicating the format of a description

F Free-form

M

ID

1/1

PID02

750

Product/Process Characteristic Code

Code identifying the general class of a product or process characteristic

08 Product description

73 Vendor color description

74 Vendor size description

91 Buyer’s item size description

BND Buyer’s label description for Bealls Imports Inc orders only

GEN Buyer’s item description for Bealls Imports Inc orders only

ZZ Buyer’s packing requirement description for Bealls Imports Inc orders only

M

ID

2/2

PID05

352

Description

A free-form description to clarify the related data elements and their content

M

AN

1/80

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

PO401

356

Pack

The number of inner packs, or the number of units when there are no inner packs per carton

M

N0

1/3

PO414

750

Inner Pack

The number of units per inner pack

O

N0

1/3

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

SDQ01

355

Unit or Basis for Measurement Code

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

M

ID

2/2

SDQ02

66

Identification Code Qualifier

Code designating the system/method of code structure used for Identification Code (67)

92 Assigned by Buyer or Buyer’s Agent

M

ID

1/2

SDQ03

67

Identification Code

Code identifying Beall’s Store Number

M

AN

2/80

SDQ04

380

Quantity

M

R

1/15

SDQ05

67

Identification Code

Code identifying Beall’s Store Number

M

AN

2/80

SDQ06

380

Quantity

M

R

1/15

SDQ07

67

Identification Code

Code identifying Beall’s Store Number

M

AN

2/80

SDQ08

380

Quantity

M

R

1/15

SDQ09

67

Identification Code

Code identifying Beall’s Store Number

M

AN

2/80

SDQ10

380

Quantity

M

R

1/15

SDQ11

67

Identification Code

Code identifying Beall’s Store Number

M

AN

2/80

SDQ12

380

Quantity

M

R

1/15

SDQ13

67

Identification Code

Code identifying Beall’s Store Number

M

AN

2/80

SDQ14

380

Quantity

M

R

1/15

SDQ15

67

Identification Code

Code identifying Beall’s Store Number

M

AN

2/80

SDQ16

380

Quantity

M

R

1/15

SDQ17

67

Identification Code

Code identifying Beall’s Store Number

M

AN

2/80

SDQ18

380

Quantity

M

R

1/15

SDQ19

67

Identification Code

Code identifying Beall’s Store Number

M

AN

2/80

SDQ20

380

Quantity

M

R

1/15

SDQ21

67

Identification Code

Code identifying Beall’s Store Number

M

AN

2/80

SDQ22

380

Quantity

M

R

1/15

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

TC201

23

Commodity Code Qualifier

Code identifying the commodity coding system used for Commodity Code

J Harmonized System-Based Schedule B

M

ID

1/1

TC202

22

Commodity Code

Code describing a commodity or group of commodities

M

ID

1/30

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

SLN01

350

Assigned Identification

Alphanumeric characters assigned for differentiation within a transaction set

M

AN

1/3

SLN03

662

Relationship Code

Code indicating the relationship between entities

I Included

M

ID

1/1

SLN04

380

Quantity

Quantity per case

M

R

1/15

SLN05

C001

Composite Unit of Measurement

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA Each

C

ID

2/2

SLN06

212

Unit Price

Cost per unit of product

C

R

1/17

SLN09

235

Product/Service ID Qualifier

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

UP UPC (1-5-5-1)

C

ID

2/2

SLN10

234

Product/Service ID

UPC

C

AN

1/12

SLN11

235

Product/Service ID Qualifier

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

SZ Vendor Alphanumeric Size Code

C

ID

2/2

SLN12

234

Product/Service ID

Vendor Alphanumeric Size Description

C

AN

1/12

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

CTT01

354

Number of Line Items

Total number of line items in the transaction set

   The number of PO1 segments present in the transaction set

M

ID

1/1

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

SE01

96

Number of Included Segments

Total number of segments included in a transaction set including ST and SE segments

M

N0

1/10

SE02

329

Transaction Set Control Number

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

9 This will be the same number as is in the ST segment (ST02) for the transaction set.

M

AN

4/9