The scheduled 2/1/2019 Partnership Guide update will be completed on 5/1/2020. All current guidelines will be valid through 4/30/2020.
Vendor Partnership Guide

 

March 24, 2020

 

Dear Valued Vendor Partners:

 

We want to thank you for your valued partnership as we navigate this very uncertain time. As of March 20th, all our retail stores have closed, our logistics supply chain is shut down, and at this point, we are uncertain as to when we will resume operations.  We have taken these actions in order to do our part to slow the spread of the covid-19 virus and to allow our associates, guests, partners, and communities to stay home and safeguard their health and that of their families.

 

As we anticipate the shutdown of our supply chain to continue for the foreseeable future, we ask for your continued partnership as we now need to escalate our response to this crisis. 

 

Therefore, we are making the following adjustments:

 

·         An immediate cease to goods in production until you have heard confirmation from our buying teams.

 

·         Effective today, all purchase orders with cancel dates of May 29th and prior are considered cancelled.

 

Our merchant teams will continue to evaluate future on order as this unprecedented time unfolds. We will be in touch as we know more and will communicate updates.

 

We understand that we are in this together and assure you we are doing everything in our control to persevere and build a strong foundation for our future growth.

 

I want to thank you in advance for your partnership and support.

 

Thank you,

 

 

Dave Alves

President, Bealls Retail Group

Bealls Logos

E.R. Beall Center | 700 13th Avenue East, Bradenton, FL 34208

Appendix

 

H.   Expense Offset Policies

Error Code

Error Description

Expense Offset

150

ASN (EDI 856, for approved vendors)

 

151

No/Unusable/Late Advanced Ship Notice

$5 per carton

200

TRANSPORTATION

 

201

Shipping on a carrier not authorized in our Vendor Partnership Guide – Transportation and Routing Guide section for your shipping point and / or purchase order type.  Shipments under 151 lbs are not shipped UPS Freight LTL collect

$275 plus inbound freight

202

Improperly sealing truckload shipment, or failure to supply accurate information regarding truckload/volume shipments within specified time frame or truck not being properly loaded.

$275 plus inbound freight

204

Shipping collect air freight without negotiating with the buying office and without contacting the Beall’s Traffic Office for air freight routing.

$275 plus inbound freight

206

Shipping prepaid / adding freight to the merchandise invoice or failure to ship 3rd party billing as instructed.

$275 plus full freight

209

Merchandise shipped to wrong receiving facility or Direct to Store shipment sent to the Distribution Center

$275 plus inbound freight, plus store delivery freight

210

Multiple Shipments made on the same or consecutive days from the same facility (less than truckload)

$275 plus full freight on the smaller or secondary order(s).

211

More than one shipment per Purchase Order

$275 plus full freight on the smaller or secondary order(s).

212

FOB shipping point mismatch – vendor pickup city and state incorrect

$275 plus full freight

215

More than one shipment per Purchase Order from more than 1 FOB point

$275 plus full freight on the larger shipment

250

PURCHASE ORDER COMPLIANCE

 

251

Advertised merchandise shipped past cancel which necessitates abnormal means of transportation to our stores to meet the ad deadline.

$500 plus full freight to Stores plus late ship discount below

 

252

Merchandise shipped in violation of purchase order shipping window

or against a canceled P.O.

Days late

Disc

Days early

Disc

 

1-6

20%

1-13

10%

 

7-13

30%

14-30

20%

 

14 +

40%

31 +

30%

253

Substitution for merchandise ordered or any variation from the ordered styles, colors, sizes, quantities, prices or terms.

$275 plus all freight cost and:

*      Shortage, 10% cost or $100 whichever is greater

*      Overage, 50% cost or $100 whichever is greater

*      Substitution, 50% cost or $100 whichever is greater

 

255

Advertised merchandise not shipped by seller at 28 days prior to the ad date must be shipped via Air Freight to Beall’s DC.

Vendor  to pay 100% of Air freight charges

256

Advertised merchandise that will not be shipped by seller at 14 days prior to the Ad date must be shipped via Air freight direct to each store.

Vendor  to pay 100% of Air freight charges to each store

 


 

Error Code

Error Description

Expense Offset

270

BILL OF LADING

 

271

No BOL or Inaccurate / insufficient detail in BOL, original invoice or UPS pickup record.  Not using VICS BOL when shipping from outside of the FOB zone.  Missing or incorrect information on BOL errors may include:

*      Ship to address is incorrect

*      Freight terms are not marked or marked incorrectly

*      Wrong or no purchase order(s) listed

*      Pallet or skid is provided instead of carton count

*      Failure to list carton count and weight on each purchase order (especially when shipping multiple orders)

*      Department number is not provided

*      National Motor Freight Classification (NMFC) is not provided

*      Failure to combine purchase orders on a single BOL

$275 plus full transportation cost

300

UCC-128 (for approved vendors)

 

301

Missing UCC-128 Label and/or 128 pack data in 856

$5 per carton

302

Poor quality UCC-128 label

$5 per carton

303

UCC-128 Bar-code located incorrectly on cartons

$5 per carton

304

UCC-128 format not correct

$5 per carton

305

Duplicate 128 numbers

$5 per carton

306

Multiple, conflicting UCC-128 labels

$5 per carton

350

CARTON IDENTIFICATION

 

351

Failure to mark outside of carton as required for your purchase order type.

$275 Handling Charge

400

PACKING

 

401

Failure to separate and pack merchandise as required for your PO type according to packing instructions.

$275 Handling Charge

402

Shipping cartons over the 50 lb. Weight limit or shipping banded cartons

$275 Handling Charge

403

Shipped multiple purchase orders or stores per carton

$275 Handling Charge

404

Failure to provide packing list information to the style, color, size level.

$275 Handling Charge

405

Improper sealing of full truckload or failure to properly document trailer and seal number (s).

$275 plus full transportation cost

406

Unnecessary packing materials

$25 per receipt and .25 per unit

600

UPC TICKETING / FLOOR READY MERCHANDISE

 

601

Merchandise not UPC marked

$25 per receipt, plus $.50 / unit

603

Merchandise is mis-marked

$25 per receipt, plus $.50 / unit

605

Poor Quality Vendor Supplied Bar-code

$25 per receipt, plus $.50 / unit

607

No / wrong retail on UPC tickets (where req.)

$25 per receipt, plus $.50 / unit

609

UPC missing human readable data

$25 per receipt, plus $.50 / unit

611

Merchandise is not ticketed with Beall’s UPCA.

$25 per receipt, plus $.50 / unit

613

Merchandise with Beall’s UPCA is mis-marked

$25 per receipt, plus $.50 / unit

620

No Hanger

$25 per receipt, plus $.50 / unit

621

Wrong Hanger

$25 per receipt, plus $.50 / unit

622

Hanger in carton, not on garment

$25 per receipt, plus $.50 / unit

623

Wrong hanger and hanger in carton, not on garmernt

$25 per receipt, plus $.50 / unit

624

Size indicator omitted

$25 per receipt, plus $.50 / unit

625

Size indicator incorrect

$25 per receipt, plus $.50 / unit

626

Size indicator not approved

$25 per receipt, plus $.50 / unit

630

Not folded as required

$25 per receipt, plus $.50 / unit

 

Error Code

Error Description

Expense Offset

600

UPC TICKETING / FLOOR READY MERCHANDISE

 

631

No size tape/circle sticker

$25 per receipt, plus $.50 / unit

632

No ticket

$25 per receipt, plus $.50 / unit

700

SHIPMENT ACCURACY

 

701

Removed from “Cross-dock” and moved to traditional processing

$50 per receipt plus $1 per unit

702

Failed Inspection and required 100% audit

$50 per receipt plus $1 per unit

703

Shipment and ASN does not match

$50 per receipt plus $1 per unit

800

INVOICE (EDI 810, for approved vendors)

 

801

Invalid Bealls-assigned PO number

$10 per invoice

802

Invoice amount out of balance: line item costs + freight – discounts differs from the total invoice amount

$10 per invoice

803

Invalid DUNS number

$10 per invoice

804

Invalid invoice number: invoice number is blank or has more than 10 non-blank characters

$10 per invoice

805

Invalid invoice date: invoice date is zeroes or blank or is not a valid date

$10 per invoice

806

Duplicate invoice number: PO#/Duns#/Invoice# combination already exists

$10 per invoice

807

Invalid store number: store number is blank or zeroes or does not match store number in PO

$10 per invoice

808

Invoice amount over max: invoice amount exceeds 10% of the amount ordered

$10 per invoice

809

Invalid UPC

$10 per invoice

900

TMS

 

910

Incorrect entry of weight, cube, carton count and/or shipment origin resulting in a TMS planned routing to be incorrect or unachievable

$275

920

Shipment routed on a carrier other than the one specified

$275 plus full freight

930

Freight not ready at pickup date and time requested through Webforms or excessive loading time impacting subsequent pickups

$275 plus full freight

 

 

Correspondence on any Expense Offset violations must be initiated within 6 months of the expense offset check date.  We are unable to research requests older than 6 months from issue date.

 

All Penalties are subject to collection by Beall’s Department Stores and its Subsidiaries or Affiliates