|Vendor Partnership Guide|
March 24, 2020
Dear Valued Vendor Partners:
We want to thank you for your valued partnership as we navigate this very uncertain time. As of March 20th, all our retail stores have closed, our logistics supply chain is shut down, and at this point, we are uncertain as to when we will resume operations. We have taken these actions in order to do our part to slow the spread of the covid-19 virus and to allow our associates, guests, partners, and communities to stay home and safeguard their health and that of their families.
As we anticipate the shutdown of our supply chain to continue for the foreseeable future, we ask for your continued partnership as we now need to escalate our response to this crisis.
Therefore, we are making the following adjustments:
· An immediate cease to goods in production until you have heard confirmation from our buying teams.
· Effective today, all purchase orders with cancel dates of May 29th and prior are considered cancelled.
Our merchant teams will continue to evaluate future on order as this unprecedented time unfolds. We will be in touch as we know more and will communicate updates.
We understand that we are in this together and assure you we are doing everything in our control to persevere and build a strong foundation for our future growth.
I want to thank you in advance for your partnership and support.
President, Bealls Retail Group
E.R. Beall Center | 700 13th Avenue East, Bradenton, FL 34208
This Vendor Partnership Guide is for purchase orders issued by Beall’s Outlet Stores Inc. only. The Vendor Partnership guide is published twice a year, February and August. The store listing may not coincide with these updates and vendors can check back continually for store updates. This guide supersedes all previous guides and exception routing issued by Bealls Outlet. It is the responsibility of the Supplier/Vendor to obtain the current transportation routing guide from this vendor partnership guide in effect at the time of shipment. Beall’s Outlet Stores does NOT mail guides. All instructions in this Vendor Partnership Guide are terms and conditions of our purchase orders and must be carefully checked before forwarding any shipments to our Distribution Center / Stores.
All Instructions in the Transportation Routing Guide must be strictly followed. If the instructions in the transportation routing guide cannot be strictly followed, you must contact the transportation office prior to shipment. It is the responsibility of the Vendor/Shipper to comply with any changes to the transportation routing guide.
The Transportation office cannot give routing instructions for cancelled PO’s, PO’s past the cancellation date, or PO’s not updated in the Bealls system.
Any changes to routing instructions can only be authorized by Bealls Transportation Office. Buyers should not be contacted for routing instructions.
Any changes to the information originally supplied to the buyer must be communicated directly to the buyer.
First, review the Purchase Order Requirements section to determine the type of PO you received.
Second, review the Packing and Marking Requirements section to find the type of PO you received in order to properly pack your products.
Third, review the Transportation Routing Guide section for the appropriate routing instructions.
Fourth, review Tickets and Hangers Appendix
Fifth, review the PO Terms and Conditions.
Insurance Terms and Conditions – (includes Indemnification and Security)
Finally, review the Appendix which contains a contact list, expense offset policies, and other documentation referenced in the above sections.
If you have any questions on this manual, contact Bealls Outlet compliance team, at firstname.lastname@example.org
Purchase Order Verification
You must verify that you have a duly approved PO from our buyer before you ship merchandise to Beall’s Outlet. Always ship merchandise quoting a valid 7-digit Beall’s Outlet PO number. You must ensure that you review the PO and verify that the details match your records, paying close attention to quantities, unit cost, discount terms, ship and cancel dates, and FOB point (city and state) (Let your buyer know if this is not accurate). Do not ship before the ship date. You may ship up to and including our cancel date, but routing must be completed 48 hours prior to the cancel date. The FOB Point (city and state), if “SEE GUIDE” is not indicated, should be the actual point of origin for all shipments made to Beall's Outlet Stores. Failure to ship from the FOB point specified in the PO can result in a non-compliance penalty. Our Buyers must be made aware of any changes to normal shipping points as soon as they are known to your company.
For any PO changes, you must verify that our PO has been updated accordingly, by requesting a buyer copy of the change to the PO. If our PO does not match your records, or is incomplete, notify the buyer and request an updated copy of the corrected order before shipment is made.
At Bealls we believe it is important that to ensure that the products we sell to our customers are obtained from vendors and suppliers that meet all local, state and federal laws and regulations including but not limited to health, workplace safety, human rights labor and all other social responsibility issues to include slavery and human trafficking. Vendors and suppliers are bound to the terms and conditions of our purchase orders and must comply completely with all applicable local, state and federal laws and regulations. Beall’s works closely with independent agents to monitor, review, and assess factory working environments for current and prospective vendors and suppliers. We work closely with our independent agents to address any and all compliance issues.
Beall’s Inc. and its family of stores including Beall’s Outlet Stores are not affiliated with Bealls of Texas or Stage Stores Inc.