The scheduled 2/1/2019 Partnership Guide update will be completed on 4/1/2020. All current guidelines will be valid through 3/31/2020.
Vendor Partnership Guide

Introduction

 

Attention Bealls Outlet Vendors, Bealls is currently working on plans to upgrade our Transportation Management System.  As part of this new system, we are upgrading our Routing Request tool to improve your experience when submitting purchase orders for routing.  As soon as the date for the project is set, Bealls will communicate the timing for this upgrade and training information.

 

 

Summary

 

This Vendor Partnership Guide is valid for purchase orders issued by Beall’s Outlet Stores Inc. only.  The instructions contained in this guide are only valid for shipments made September 1, 2018 – May 31, 2019.   This guide supersedes all previous guides and exception routing issued by Beall’s Outlet.  It is the responsibility of the vendor to obtain the current Transportation Routing Guide in this Vendor Partnership Guide in effect at the time of shipment.  Beall’s Outlet does not mail guides.

 

All instructions in this Vendor Partnership Guide are terms and conditions of our purchase orders and must be carefully checked before forwarding any shipments to our Distribution Center / Stores.  If the instructions in the Transportation Routing Guide section cannot be strictly followed, you must contact Beall’s Transportation Office prior to shipment.  It is the responsibility of the vendor / shipper to access and comply with any changes to the Transportation Routing Guide.

 

Beall’s Transportation Office cannot give out routing instructions if the Purchase Order is:

  1. not updated in Beall’s Outlet’s system,
    or
  2. cancelled,
    or
  3. past the cancellation date

 

The vendor will be instructed to contact the buyer in any of these cases.

 

Any changes to routing instructions can only be authorized by Beall’s Transportation Office.  Buyers should not be contacted for routing instructions.

 

Every routing exception expires on the effective date of each new guide.  It is the vendor’s responsibility to re-negotiate the exception with Beall’s Transportation Office.

 

Our next update to the Vendor Partnership Guide will be January 31, 2019.   The Beall’s Outlet Vendor Partnership Guide is available on our web site at https://accountspayable.beallsinc.com/vendorpartnership/outlet/default.asp

 

Beall's Inc. and its family of stores including Beall's Outlet Stores are not affiliated with Bealls of Texas or Stage Stores Inc.

 

Here’s a summary of the Vendor Partnership Guide and Routing Guide updates (appear in red throughout the guides):

  • Effective Dates, Vendor Partnership Guide – Changed
  • Routing Guide – Changed
  • International Routing Guide – Changed
  • Import Testing Requirements – Changed
  • Import ticketing Guidelines—Changed
  • Contact Information- Changed

Purchase Order Verification

 

You must verify that you have a duly approved PO from our buyer before you ship merchandise to Beall’s Outlet.  Always ship merchandise quoting a valid 7-digit Beall’s Outlet PO number.  You must ensure that you review the PO and verify that the details match your records, paying close attention to quantities, unit cost, discount terms, ship and cancel dates, and FOB point (city and state).  Do not ship before the ship date.  You may ship up to and including our cancel date but routing must be done 48 hours prior to cancel.  The FOB Point (city and state), if “SEE GUIDE” is not indicated, should be the actual point of origin for all shipments made to Beall's Outlet Stores.  Failure to ship from the FOB point specified in the PO can result in a non-compliance penalty.  Our Buyers must be made aware of any changes to normal shipping points as soon as they are known to your company.

 

If our buyer agrees to substitutions, or any other PO change, you must verify that our PO has been updated accordingly by requesting a buyer copy of the change to the PO.  If our PO does not match your records, or is incomplete, notify the buyer and request an updated copy of the corrected order before shipment is made.

 

 

How to Use this Manual

 

First, review the Purchase Order Requirements section to determine the type of PO you received.

PO Requirements

 

Second, review the Packing and Marking Requirements section to find the type of PO you received in order to properly pack your products.

Packing and Marking Requirements

 

Finally, review the Transportation Routing Guide section for the appropriate routing instructions.

Routing Guide- Domestic

Routing Guide- International

 

The Appendix contains a contact list, forms, expense offset policies, and other documentation referenced in the above sections.

 

If you have any questions on this manual, contact Bealls Outlet compliance team, at 941-744-4146 or via email at compliance_logistics@beallsinc.com