|
Vendor Partnership Guide |
EDI 810
(Invoice) must contain a valid Bealls Outlet
Purchase Order number in order to match the invoice for payment.
Bealls
Outlet must receive a
separate individual invoice for each store per Purchase Order. Consolidated Invoices cannot be accepted at
this time. Purchase Orders should be
billed in eaches (by UPC).
In the event
that the vendor’s invoice errors out of the Bealls
Outlet Accounts Payable system, Bealls Outlet
will communicate via e-mail any failed invoice information for correction and
re-transmission with a new invoice number (append a letter to the current
invoice number or generate a new invoice number).
It is
mandatory to list the correct Bill of Lading (BOL) number within the EDI
transmission. With the correct information, invoices can be processed more
swiftly and accurately.
Deviation
from the below EDI 810 (Invoice) format may impact our ability to expedite
payment in a timely fashion.
Note:
Functional
Acknowledgments will be sent for all documents transmitted to Bealls Outlet by vendors
Header
|
SEG. ID |
NAME |
REQ.
DES. |
MAX USE |
|
|
ST |
Transaction
Set Header |
M |
1 |
|
|
BIG |
Beginning
Segment for Invoice |
M |
1 |
|
|
REF |
Reference
Identification |
M |
1 |
|
|
|
4 |
|||
|
N1 |
Name |
M |
1 |
|
|
N2 |
Additional
Name Information |
O |
1 |
|
|
N3 |
Address
Information |
O |
1 |
|
|
N4 |
Geographic
Location |
O |
1 |
|
|
ITD |
Terms of
|
O |
1 |
|
|
DTM |
Date/Time
Reference |
O |
2 |
|
|
FOB |
F.O.B.
Related Instructions |
O |
1 |
|
Detail
|
|
9999 |
|||
|
IT1 |
Baseline
Item Data |
M |
1 |
|
|
|
3 |
|||
|
PID |
Product/Item
Description |
O |
>1 |
|
Summary
|
TDS |
Total
Monetary Value Summary |
M |
>1 |
|
|
CAD |
Carrier
Detail |
M |
>1 |
|
|
|
1 |
|||
|
SAC |
Service,
Promotion, Allowance, or Charge Information |
O |
1 |
|
|
ISS |
Invoice
Shipment Summary |
M |
1 |
|
|
CTT |
Transaction
Totals |
M |
1 |
|
|
SE |
Transaction
Set Trailer |
M |
1 |
|
Header
STTRANSACTION SET HEADER Segment: ST Transaction
Set Header
Usage: Mandatory
Max Use: 1
Purpose: To
indicate the start of a transaction set and to assign a control number
Data
Element Summary
|
REF.
DES. |
DATA
ELEMENT |
NAME |
ATTRIBUTES |
||
|
ST01 |
143 |
Transaction
Set Identifier Code Code
uniquely identifying a Transaction Set 810 Invoice |
M |
ID |
3/3 |
|
ST02 |
329 |
Transaction
Set Control Number Identifying
control number that must be unique within the transaction set functional
group assigned by the originator for a transaction set |
M |
AN |
4/9 |
RXEQPORTING DATE/ACTION Segment: BIG Beginning
Segment for Invoice
Usage: Mandatory
Max Use: 1
Purpose: To
indicate the beginning of invoice transaction set and transmit identifying
numbers and dates
Data
Element Summary
|
REF.
DES. |
DATA
ELEMENT |
NAME |
ATTRIBUTES |
||
|
BIG01 |
373 |
Invoice
Date Date
expressed as CCYYMMDD |
M |
DT |
8/8 |
|
BIG02 |
76 |
Invoice
Number Identifying
number assigned by issuer |
M |
AN |
1/10 |
|
BIG04 |
324 |
Purchase
Order Number Identifying
number for Purchase Order assigned by Bealls, the original 7 character
Purchase Order number that always starts with a zero |
M |
AN |
7/7 |
|
BIG08 |
353 |
Transaction
Set Purpose Code Code
identifying purpose of transaction set 00 Original |
M |
ID |
2/2 |
RNE9FERENCE IDENTIFICATION Segment: REF Reference
Identification
Usage: Mandatory
Max Use: 1
Purpose: To specify
identifying information
Data
Element Summary
|
REF.
DES. |
DATA
ELEMENT |
NAME |
ATTRIBUTES |
||
|
REF01 |
128 |
Reference
Identification Qualifier Code
qualifying the Reference Identification DP Bealls
Outlet assigned department number |
M |
ID |
2/2 |
|
REF02 |
127 |
Reference
Identification Bealls
Outlet assigned 3 character numeric
department number |
C |
AN |
3/6 |
RXEQPORTING DATE/ACTION Segment: N1 Name
Usage: Mandatory
Max Use: 1
Purpose: To
identify a party by type of organization, name, and code
Data
Element Summary
|
REF.
DES. |
DATA
ELEMENT |
NAME |
ATTRIBUTES |
||
|
N101 |
98 |
Entity
Identifier Code Code
identifying an organizational entity, a physical location, property or an
individual BY Buying
Party, Bealls Outlet Store
Number SF Ship
from RI Remit-to ST Ship to,
Bealls Outlet DC |
M |
ID |
2/3 |
|
N102 |
93 |
Name Free-form
name |
O |
AN |
3/3 |
|
N103 |
66 |
Identification
Code Qualifier Code
designating the system/method of code structure used for Identification Code
(67) 92 Assigned
by Buyer, when N101 is BY or ST, or 1 DUNS#,
when N101 is RI or SF |
M |
ID |
2/2 |
|
N104 |
67 |
Identification
Code Code
identifying a party or other code 115 Bealls
Outlet DC ID, when N101 is ST or BY When N101 is SF, Vendor’s DUNS# When N101 is RI and remit directly to the
vendor, Vendor’s DUNS#; otherwise, Bealls Outlet Factor Number
for factor payment |
M |
AN |
3/3 |
|
N106 |
98 |
Entity
Identifier Code Factor
Code, for factor payments only O4 Factor |
O |
ID |
2/3 |
RXEQPORTING DATE/ACTION Segment: N2 Additional
Name Information
Usage: Optional
Max Use: 1
Purpose: To specify
additional names or those longer than 35 characters in length
Data
Element Summary
|
REF.
DES. |
DATA
ELEMENT |
NAME |
ATTRIBUTES |
||
|
N201 |
93 |
Name |
M |
AN |
1/30 |
|
N202 |
93 |
Name |
O |
AN |
1/30 |
RXEQPORTING DATE/ACTION Segment: N3 Address
Information
Usage: Optional
Max Use: 1
Purpose: To specify
the location of the named party
Data
Element Summary
|
REF.
DES. |
DATA
ELEMENT |
NAME |
ATTRIBUTES |
||
|
N301 |
166 |
Address
Information |
M |
ID |
1/30 |
|
N302 |
166 |
Address
Information |
O |
ID |
1/30 |
RXEQPORTING DATE/ACTION Segment: N4 Name
Usage: Optional
Max Use: 1
Purpose: To specify
the geographic place of the named party
Data
Element Summary
|
REF.
DES. |
DATA
ELEMENT |
NAME |
ATTRIBUTES |
||
|
N401 |
19 |
City
Name |
O |
AN |
2/30 |
|
N402 |
156 |
State or
Province Code |
O |
ID |
2/2 |
|
N403 |
116 |
Postal
Code |
O |
ID |
3/15 |
|
N404 |
26 |
Country
Code |
M |
ID |
2/3 |
RXEQPORTING DATE/ACTION Segment: ITD Terms of
Usage: Mandatory
Max Use: 1
Purpose: To specify
terms of sale
Data
Element Summary
|
REF.
DES. |
DATA
ELEMENT |
NAME |
ATTRIBUTES |
||
|
ITD01 |
336 |
Terms
Type Code Code
identifying type of payment terms 14 Previously
agreed upon |
M |
ID |
2/2 |
|
ITD02 |
333 |
Terms
Basis Date Code Code
identifying the beginning of the terms period 3 Invoice
Date 15 Receipt of Goods |
O |
ID |
1/2 |
|
ITD12 |
373 |
Description A
free-form description to clarify the related data elements and their content |
O |
AN |
1/80 |
|
ITD14 |
107 |
Payment
Method Code A
free-form description to clarify the related data elements and their content C Pay by
Check L Letter
of Credit T Wire
Transfer |
O |
ID |
1/2 |
RXEQPORTING DATE/ACTION Segment: DTM Date/Time
Reference
Usage: Optional
Max Use: 2
Purpose: To specify
pertinent dates and times
Data
Element Summary
|
REF.
DES. |
DATA
ELEMENT |
NAME |
ATTRIBUTES |
||
|
DTM01 |
374 |
Date/Time
Qualifier Code
specifying type of date 001 Cancel
After 010 Requested
Ship |
M |
ID |
3/3 |
|
DTM02 |
373 |
Date Date
expressed as CCYYMMDD, Bealls requested ship / cancel date |
C |
DT |
8/8 |
RNE9FERENCE IDENTIFICATION Segment: FOB F.O.B
Related Instructions
Usage: Optional
Max Use: 1
Purpose: To specify
transportation instructions relating to shipment
Data
Element Summary
|
REF.
DES. |
DATA
ELEMENT |
NAME |
ATTRIBUTES |
||
|
FOB01 |
146 |
Shipment
Method of Payment Code
identifying payment terms for transportation charges CC Collect DF Defined
by Bealls Outlet and Vendor PP Prepaid
by Vendor |
M |
ID |
2/2 |
|
FOB02 |
309 |
Location
Qualifier Code
identifying type of location DE Destination FA Factory |
C |
ID |
2/2 |
Detail
ILTINEM IDENTIFICATION Segment: IT1 Baseline
Item Data
Usage: Mandatory
Purpose: To specify
basic and most frequently used line item data
105 Notes:
Items must be billed in eaches by UPC.
Data
Element Summary
|
REF.
DES. |
DATA
ELEMENT |
NAME |
ATTRIBUTES |
||
|
IT102 |
358 |
Quantity
Invoiced Quantity
ordered as a whole number only, decimal values will not post to Bealls
Outlet A/P system |
M |
N0 |
1/15 |
|
IT103 |
355 |
Unit or
Basis for Measurement Code Code
specifying the units in which a value is being expressed, or manner in which
a measurement has been taken EA Each |
M |
ID |
2/2 |
|
IT104 |
212 |
Unit
Price Cost per
unit of product when the SLN is not sent; when the SLN is sent the cost is in
the SLN06 |
C |
R |
1/17 |
|
IT106 |
235 |
Product/Service
ID Qualifier Code
identifying the type/source of the descriptive number used in Product/Service
ID (234) UP UPC
(1-5-5-1) |
C |
ID |
2/2 |
|
IT107 |
234 |
Product/Service
ID UPC or
Vendor Style Number |
C |
AN |
1/12 |
RXEQPORTING DATE/ACTION Segment: PID Product/Item
Description
Usage: Optional
Max Use: 3
Purpose: To describe
a product in free-form format
Data
Element Summary
|
REF.
DES. |
DATA
ELEMENT |
NAME |
ATTRIBUTES |
||
|
PID01 |
349 |
Item
Description Type Code
indicating the format of a description F Free-form |
M |
ID |
1/1 |
|
PID02 |
750 |
Product/Process
Characteristic Code Code identifying
the general class of a product or process characteristic 08 Product
description, or for Bealls Outlet Import orders, packing requirement, item
description, and label description 73 Vendor
color description 74 Vendor
size description |
M |
ID |
2/2 |
|
PID05 |
352 |
Description A
free-form description to clarify the related data elements and their content |
M |
AN |
1/80 |
Summary
RXEQPORTING DATE/ACTION Segment: TDS Total
Monetary Value Summary
Usage: Mandatory
Max Use: 1
Purpose: To specify
the total invoice amount
Data
Element Summary
|
REF.
DES. |
DATA
ELEMENT |
NAME |
ATTRIBUTES |
||
|
TDS01 |
610 |
Amount Total
invoice amount |
M |
N2 |
1/15 |
RXEQPORTING DATE/ACTION Segment: CAD Carrier
Detail
Usage: Mandatory
Max Use: 1
Purpose: To specify
transportation details for the transaction set
Data
Element Summary
|
REF.
DES. |
DATA
ELEMENT |
NAME |
ATTRIBUTES |
||
|
CAD04 |
140 |
SCAC |
M |
ID |
2/4 |
|
CAD05 |
387 |
Routing Free
form description of routing |
M |
AN |
1/35 |
|
CAD07 |
128 |
Reference
Identification Qualifier Code
qualifying the Reference Identification BM Bill of
Lading Number |
M |
ID |
2/3 |
|
CAD08 |
127 |
Reference
Identification Bill of
Lading Number |
M |
ID |
2/30 |
RNE9FERENCE IDENTIFICATION Segment: SAC Service,
Promotion, Allowance, or Charge Information
Usage: Optional
Max Use: 1
Purpose: To request
or identify a service, promotion, allowance, or charge; to specify the amount
or percentage for the service, promotion, allowance, or charge
Data
Element Summary
|
REF.
DES. |
DATA
ELEMENT |
NAME |
ATTRIBUTES |
||
|
SAC01 |
248 |
Allowance
or Charge Indicator Code
which indicates an allowance or charge for the service specified C Charge |
M |
ID |
1/1 |
|
SAC02 |
1300 |
Service,
Promotion, Allowance, or Charge Code Code
identifying the service, promotion, allowance, or charge D240 Freight
(discount off cost), or Prepaid Freight Any
other charges sent will be applied as miscellaneous |
M |
ID |
4/4 |
|
SAC05 |
610 |
Amount Monetary
amount |
M |
N2 |
1/15 |
|
SAC12 |
331 |
Allowance
or Charge Method of Handling Code Code
indicating method of handling for an allowance or charge 02 Off
Invoice |
O |
ID |
2/2 |
|
SAC15 |
352 |
Description A
free-form description to clarify the related data elements and their content |
O |
AN |
1/80 |
RXEQPORTING DATE/ACTION Segment: ISS Invoice
Shipment Summary
Usage: Mandatory
Max Use: 1
Purpose: To specify
summary details of total items shipped in terms of quantity
Data
Element Summary
|
REF.
DES. |
DATA
ELEMENT |
NAME |
ATTRIBUTES |
||
|
ISS01 |
382 |
Number
of Units Shipped Total
units shipped |
M |
N0 |
1/15 |
|
ISS02 |
355 |
Unit or
Basis for Measurement Code Code
specifying the units in which a value is being expressed, or manner in which
a measurement has been taken EA Each |
M |
ID |
2/2 |
RXEQPORTING DATE/ACTION Segment: CTT Transaction
Totals
Usage: Mandatory
Max Use: 1
Purpose: To
transmit a hash total for a specific element in the transaction set
Data
Element Summary
|
REF.
DES. |
DATA ELEMENT |
NAME |
ATTRIBUTES |
||
|
CTT01 |
354 |
Number
of Line Items Total
number of line items in the transaction set The
number of IT1 segments present in the transaction set |
M |
ID |
1/1 |
STERANSACTION SET TRAILER Segment: SE Transaction
Set Trailer
Usage: Mandatory
Max Use: 1
Purpose: To
indicate the end of the transaction set and provide the count of the
transmitted segments (including the beginning (ST) and ending (SE) segments)
Data
Element Summary
|
REF.
DES. |
DATA
ELEMENT |
NAME |
ATTRIBUTES |
||
|
SE01 |
96 |
Number of
Included Segments Total
number of segments included in a transaction set including ST and SE segments |
M |
N0 |
1/10 |
|
SE02 |
329 |
Transaction
Set Control Number Identifying
control number that must be unique within the transaction set functional
group assigned by the originator for a transaction set 9 This
will be the same number as is in the ST segment (ST02) for the transaction
set. |
M |
AN |
4/9 |