Vendor Partnership Guide

Expense Offset Policies

Error Code

Error Description

Expense Offset

200

TRANSPORTATION

 

201

Shipping on an unassigned carrier. 

$275 plus Full/Incremental Freight

202

No BOL or Inaccurate/insufficient detail on BOL to include Freight terms, 3rd Party Info, PO(s), TMS load number, pallets/cartons/weight, origin, or destination.

$275 plus Full/Incremental Freight

203

Improperly sealing truckload shipment, or failure to supply accurate information regarding truckload/volume shipments within specified time frame or truck not being properly loaded.

$275 plus Full/Incremental Freight

204

Shipping collect air freight without negotiating with the buying office and without contacting the Beall’s Traffic Office for air freight routing.

$275 plus Full/Incremental Freight

205

Shipping prepaid / adding freight to the merchandise invoice or failure to ship 3rd party billing as instructed.

$275 plus Full/Incremental Freight

206

Merchandise shipped to wrong receiving facility or Direct to Store shipment sent to the Distribution Center

$275 plus Full/Incremental Freight

207

Failure to combine all LTL shipments from the same location with the same destination to no more than 1 shipment per week.

$275 plus Full/Incremental Freight

208

Routed a pickup as palletized in Control Tower but shipped as floor loaded.

$500.00

209

Sending small parcel shipments that exceeds the carton count, weight, and/or dimensions threshold.

$275 per PO

210

Exceeding the free loading time per carrier policy.

Carrier detention charge

211

Shipping prepaid and missed scheduled appointment day

$275 per appointment

212

Shipping prepaid and missed appt > 4 hours

$275 per appointment

213

Shipping prepaid with no approved delivery appointment

$275 per appointment

300

TMS

 

301

Incorrect entry of pallet, weight, cubic feet, carton count and/or shipment origin resulting in a TMS planned routing to be incorrect or unachievable

$275 plus Full/Incremental Freight

302

Freight not ready at pickup date and time submitted in Control Tower.

Carrier accessorial charge

400

CARTON IDENTIFICATION

 

401

Failure to properly mark outside of carton as required for your purchase order type.

$275 Handling Charge

500

PACKING

 

501

Shipping cartons over the 50 lb. Weight limit or shipping banded cartons

$275 Handling Charge

502

Shipped multiple purchase orders or stores per carton

$275 Handling Charge

503

Failure to provide packing list information to the style, color, size level.

$275 Handling Charge

504

Improper sealing of full truckload or failure to properly document trailer and seal number (s).

$275 plus full transportation cost

505

Unnecessary packing materials

$25 per receipt and .25 per unit

600

PURCHASE ORDER COMPLIANCE

 

601

Advertised merchandise shipped past cancel which necessitates abnormal means of transportation to our stores to meet the ad deadline.

$500 plus full freight to Stores plus late ship discount below

602

Merchandise shipped in violation of purchase order shipping window or against a cancelled P.O. (Including late partial shipments that did not ship during initial ship window.)

$175 per P.O. plus (up to) 40% per unit discount

603

Not on Document (NODS) - Substitution for merchandise ordered or any variation from the ordered styles, colors, sizes, quantities, prices or terms.

0.20 per unit plus handling costs for any change in process area  to work the NODS

604

Process Area Change – If merchandise is shipped without the required vendor services as per the purchase order, and the Distribution Center has to process the goods with a higher level of work content.

The cost difference per unit between the expected work content and the actual work content based on the new process area is calculated.  Min $25, Max $1,000.

605

No Tickets – If the merchandise should have arrived to our Distribution Center pre-ticketed but did not.

0.15 per unit.

606

Bad Tickets – If the tickets applied are incorrect or the bar code does not scan correctly.

up to 0.20 per unit.

607

No Hangers – If the merchandise should have arrived to our Distribution Center on hangers but did not.

0.15 per unit.

608

Unacceptable Hangers – If the merchandise arrives on unacceptable hangers.

0.25 per unit.

609

RTV – Damaged/Defective/Unsaleable Merchandise.

Up to $275 plus inbound and outbound freight.

610

Overages

Up to 100% of the cost per unit for a style

611

Shortages

0.20 per unit short plus any buyer negotiated discounts

700

SHIPMENT ACCURACY

 

701

Failed Inspection and required 100% audit

$0.30 per unit with a minimum $75 fee

***Correspondence on any Expense Offset violations must be initiated within 6 months of the expense offset check date.  We are unable to research requests older than 6 months from issue date.

All Penalties are subject to collection by Beall’s Outlet Stores and its Subsidiaries or Affiliates