The scheduled 2/1/2019 Partnership Guide update will be completed on 7/1/2020. All current guidelines will be valid through 6/30/2020.
Vendor Partnership Guide

Expense Offset Policies

Error Code

Error Description

Expense Offset

200

TRANSPORTATION

 

201

Improperly sealing truckload shipment, or failure to supply accurate information regarding truckload/volume shipments within specified time frame or truck not being properly loaded.

$275 plus inbound freight

202

Shipping collect air freight without negotiating with the buying office and without contacting the Beall’s Traffic Office for air freight routing.

$275 plus inbound freight

203

Shipping prepaid / adding freight to the merchandise invoice or failure to ship 3rd party billing as instructed.

$275 plus full freight

204

Merchandise shipped to wrong receiving facility or Direct to Store shipment sent to the Distribution Center

$275 plus inbound freight, plus store delivery freight

205

Failure to combine all shipments from the same location with the same destination to no more than 1 shipment per week.

$275 plus full freight on the smaller or secondary order(s).

206

FOB shipping point mismatch-vendor pickup city and state incorrect

$275 plus full freight

207

More than 1 shipment per Purchase Order from more than 1 FOB point.

$275 plus full freight on the larger shipment.

300

TMS

 

301

Incorrect entry of weight, cube, carton count, pallet count and/or shipment origin resulting in a TMS planned routing to be incorrect or unachievable

$275 plus excessive freight

302

Shipment routed on a carrier other than the one specified

$275 plus full freight

303

Freight not ready at pickup time or excessive loading time impacting subsequent pickups

$275 plus full freight

400

BILL OF LADING

 

401

No BOL or Inaccurate / insufficient detail in BOL, original invoice or UPS pickup record.  Not using VICS BOL when shipping from outside of the FOB zone.  Missing or incorrect information on BOL errors may include:

$275 plus full transportation cost

 

 

 

-Ship to address is incorrect

 

 

 

-Freight terms are not marked or marked incorrectly

 

 

 

-Wrong or no purchase order(s) listed

 

 

 

-Pallet or skid is provided instead of carton count

 

 

 

-Failure to list carton count and weight on each purchase order    (especially when shipping multiple orders)

 

 

 

-Department number is not provided

 

 

 

-National Motor Freight Classification (NMFC) is not provided

 

 

 

-Failure to combine purchase orders on a single BOL

400

CARTON IDENTIFICATION

 

401

Failure to properly mark outside of carton as required for your purchase order type.

$275 Handling Charge

500

PACKING

 

501

Shipping cartons over the 50 lb. Weight limit or shipping banded cartons

$275 Handling Charge

502

Shipped multiple purchase orders or stores per carton

$275 Handling Charge

503

Failure to provide packing list information to the style, color, size level.

$275 Handling Charge

504

Improper sealing of full truckload or failure to properly document trailer and seal number (s).

$275 plus full transportation cost

505

Unnecessary packing materials

$25 per receipt and .25 per unit

600

PURCHASE ORDER COMPLIANCE

 

601

Advertised merchandise shipped past cancel which necessitates abnormal means of transportation to our stores to meet the ad deadline.

$500 plus full freight to Stores plus late ship discount below

602

Merchandise shipped in violation of purchase order shipping window or against a cancelled P.O. (Including late partial shipments that did not ship during initial ship window.)

$175 per P.O. plus (up to) 40% per unit discount

603

Not on Document (NODS) - Substitution for merchandise ordered or any variation from the ordered styles, colors, sizes, quantities, prices or terms.

0.20 per unit plus handling costs for any change in process area  to work the NODS

604

Process Area Change – If merchandise is shipped without the required vendor services as per the purchase order, and the Distribution Center has to process the goods with a higher level of work content.

The cost difference per unit between the expected work content and the actual work content based on the new process area is calculated.  Min $25, Max $1,000.

605

No Tickets – If the merchandise should have arrived to our Distribution Center pre-ticketed but did not.

0.15 per unit.

606

Bad Tickets – If the tickets applied are incorrect or the bar code does not scan correctly.

up to 0.20 per unit.

607

No Hangers – If the merchandise should have arrived to our Distribution Center on hangers but did not.

0.15 per unit.

608

Unacceptable Hangers – If the merchandise arrives on unacceptable hangers.

0.25 per unit.

609

RTV – Damaged/Defective/Unsaleable Merchandise.

Up to $275 plus inbound and outbound freight.

610

Overages

0.20 per unit over plus any buyer negotiated discounts

 

Tolerance by style 15%

 

 

Total Tolerance by PO 10%

 

611

Shortages

0.20 per unit over plus any buyer negotiated discounts

 

Tolerance by style 20%

 

 

Total Tolerance by PO 20%

 

700

SHIPMENT ACCURACY

 

701

Failed Inspection and required 100% audit

$0.30 per unit with a minimum $75 fee

***Correspondence on any Expense Offset violations must be initiated within 6 months of the expense offset check date.  We are unable to research requests older than 6 months from issue date.

All Penalties are subject to collection by Beall’s Outlet Stores and its Subsidiaries or Affiliates