Vendor Partnership Guide

Appendix

 

H.   Expense Offset Policies

Error Code

Error Description

Expense Offset

150

ASN (EDI 856, for approved vendors)

 

151

No/Unusable/Late Advanced Ship Notice

$5 per carton

200

TRANSPORTATION

 

201

Shipping on an unassigned carrier

$275 plus full/incremental freight

202

Improperly sealing truckload shipment, or failure to supply accurate information regarding truckload/volume shipments within specified time frame or truck not being properly loaded.

$275 plus full/incremental freight

203

No BOL or Inaccurate/insufficient detail on BOL to include Freight terms, 3rd Party Info, PO(s), TMS load number, pallets/cartons/weight, origin or destination.

$275 plus full/incremental freight

204

Shipping collect air freight without negotiating with the buying office and without contacting the Beallís Traffic Office for air freight routing.

$275 plus full/incremental freight

206

Shipping prepaid / adding freight to the merchandise invoice or failure to ship 3rd party billing as instructed.

$275 plus full/incremental freight

207

Failure to combine all LTL shipments from the same location with the same destination to no more than 1 shipment per week.

$275 plus full/incremental freight

209

Merchandise shipped to wrong receiving facility or Direct to Store shipment sent to the Distribution Center

$275 plus inbound freight, plus store delivery freight

210

Routed a pickup as palletized in Control Tower but shipped as floor loaded.

$500.00

211

Sending small parcel shipments that exceeds the carton count, weight, and/or dimensions threshold.

$275.00 per PO

212

Exceeding the free loading time per carrier policy.

Carrier detention charge

213

Shipping prepaid and missed scheduled appointment day

$275 per appointment

214

Shipping prepaid and missed appt > 4 hours

$275 per appointment

215

Shipping prepaid with no approved delivery appointment

$275 per appointment

250

PURCHASE ORDER COMPLIANCE

 

251

Advertised merchandise shipped past cancel which necessitates abnormal means of transportation to our stores to meet the ad deadline.

$500 plus full freight to Stores plus late ship discount below

 

252

Merchandise shipped in violation of purchase order shipping window

or against a canceled P.O.

Days late

Disc

Days early

Disc

 

1-6

20%

1-13

10%

 

7-13

30%

14-30

20%

 

14 +

40%

31 +

30%

253

Substitution for merchandise ordered or any variation from the ordered styles, colors, sizes, quantities, prices or terms.

$275 plus all freight cost and:

*      Shortage, 10% cost or $100 whichever is greater

*      Overage, 50% cost or $100 whichever is greater

*      Substitution, 50% cost or $100 whichever is greater

 

255

Advertised merchandise not shipped by seller at 28 days prior to the ad date must be shipped via Air Freight to Beallís DC.

Vendorto pay 100% of Air freight charges

256

Advertised merchandise that will not be shipped by seller at 14 days prior to the Ad date must be shipped via Air freight direct to each store.

Vendorto pay 100% of Air freight charges to each store

 


 

Error Code

Error Description

Expense Offset

300

UCC-128 (for approved vendors)

 

301

Missing UCC-128 Label and/or 128 pack data in 856

$5 per carton

302

Poor quality UCC-128 label

$5 per carton

303

UCC-128 Bar-code located incorrectly on cartons

$5 per carton

304

UCC-128 format not correct

$5 per carton

305

Duplicate 128 numbers

$5 per carton

306

Multiple, conflicting UCC-128 labels

$5 per carton

350

CARTON IDENTIFICATION

 

351

Failure to mark outside of carton as required for your purchase order type.

$275 Handling Charge

400

PACKING

 

401

Failure to separate and pack merchandise as required for your PO type according to packing instructions.

$275 Handling Charge

402

Shipping cartons over the 50 lb. Weight limit or shipping banded cartons

$275 Handling Charge

403

Shipped multiple purchase orders or stores per carton

$275 Handling Charge

404

Failure to provide packing list information to the style, color, size level.

$275 Handling Charge

405

Improper sealing of full truckload or failure to properly document trailer and seal number (s).

$275 plus full transportation cost

406

Unnecessary packing materials

$25 per receipt and .25 per unit

600

UPC TICKETING / FLOOR READY MERCHANDISE

 

601

Merchandise not UPC marked

$25 per receipt, plus $.50 / unit

603

Merchandise is mis-marked

$25 per receipt, plus $.50 / unit

605

Poor Quality Vendor Supplied Bar-code

$25 per receipt, plus $.50 / unit

607

No / wrong retail on UPC tickets (where req.)

$25 per receipt, plus $.50 / unit

609

UPC missing human readable data

$25 per receipt, plus $.50 / unit

611

Merchandise is not ticketed with Beallís UPCA.

$25 per receipt, plus $.50 / unit

613

Merchandise with Beallís UPCA is mis-marked

$25 per receipt, plus $.50 / unit

620

No Hanger

$25 per receipt, plus $.50 / unit

621

Wrong Hanger

$25 per receipt, plus $.50 / unit

622

Hanger in carton, not on garment

$25 per receipt, plus $.50 / unit

623

Wrong hanger and hanger in carton, not on garmernt

$25 per receipt, plus $.50 / unit

624

Size indicator omitted

$25 per receipt, plus $.50 / unit

625

Size indicator incorrect

$25 per receipt, plus $.50 / unit

626

Size indicator not approved

$25 per receipt, plus $.50 / unit

630

Not folded as required

$25 per receipt, plus $.50 / unit

 

Error Code

Error Description

Expense Offset

600

UPC TICKETING / FLOOR READY MERCHANDISE

 

631

No size tape/circle sticker

$25 per receipt, plus $.50 / unit

632

No ticket

$25 per receipt, plus $.50 / unit

700

SHIPMENT ACCURACY

 

701

Removed from ďCross-dockĒ and moved to traditional processing

$50 per receipt plus $1 per unit

702

Failed Inspection and required 100% audit

$50 per receipt plus $1 per unit

703

Shipment and ASN does not match

$50 per receipt plus $1 per unit

800

INVOICE (EDI 810, for approved vendors)

 

801

Invalid Bealls-assigned PO number

$10 per invoice

802

Invoice amount out of balance: line item costs + freight Ė discounts differs from the total invoice amount

$10 per invoice

803

Invalid DUNS number

$10 per invoice

804

Invalid invoice number: invoice number is blank or has more than 10 non-blank characters

$10 per invoice

805

Invalid invoice date: invoice date is zeroes or blank or is not a valid date

$10 per invoice

806

Duplicate invoice number: PO#/Duns#/Invoice# combination already exists

$10 per invoice

807

Invalid store number: store number is blank or zeroes or does not match store number in PO

$10 per invoice

808

Invoice amount over max: invoice amount exceeds 10% of the amount ordered

$10 per invoice

809

Invalid UPC

$10 per invoice

900

TMS

 

910

Incorrect entry of weight, cube, carton count and/or shipment origin resulting in a TMS planned routing to be incorrect or unachievable

$275 plus full/incremental freight

930

Freight not ready at pickup date and time submitted in Control Tower.

Carrier accessorial charge

 

 

Correspondence on any Expense Offset violations must be initiated within 6 months of the expense offset check date. We are unable to research requests older than 6 months from issue date.

 

All Penalties are subject to collection by Beallís Department Stores and its Subsidiaries or Affiliates